Access & Codes — set up

Give the new employee everything they need to clock in and work. Each code is personal to them.

Toast — create their Toast profile and assign their 4-digit code and role. Sling — add them in Sling, set their role, and put them on the schedule. Back door code — issue them a personal entry code for the door system. Security (alarm) code — issue them a personal code for the alarm system. Nettare webapp code — add them to the Supabase staff table so their code works in the staff apps (steps below).

How to add a Nettare webapp code (Supabase)

Sign in to Supabase and open the Nettare project.
Open Table Editor in the sidebar, then select the staff table.
Click Insert → Insert row.
Fill name, code (their 4-digit code — same as Toast), and role (editor, approver, or admin), then Save.
The change is live immediately — their code works on the next page load.

Email (barnettare.com)

No company email needed — N/A

If the role needs a @barnettare.com account, set it up and hand off the sign-in.

Create their @barnettare.com account. Set up the mailbox — add them to any relevant groups, shared inboxes, or aliases. Share sign-in details and have them set their own password.

Payroll

Get them set up to be paid correctly on the first payroll.

Create the payroll profile with status Active. Enter their start date, pay rate, and W-4 withholding. Confirm I-9 / work eligibility is completed and on file. Set PTO accrual / benefits as applicable.

Records & Files

Collect the new employee's paperwork and file it in their active records.

ServSafe certification — on file, or scheduled. BASSET certification — on file, or scheduled. Signed employment agreement(s) Onboarding paperwork (W-4, I-9, direct deposit, emergency contact).

Training & Documents

Make sure the new employee has what they need to learn the job.

Share the training documents with the new employee. Share the SOPs / the staff resources site (For Staff) with them. Confirm they can access the staff resources and know where to find them.

Sign-off

When every applicable task is done, a manager clicks Done and enters their staff code. Their name and the time are recorded automatically.

Fill in the employee name and complete the tasks above.

Access & Codes — set up

Email (barnettare.com)

Payroll

Records & Files

Training & Documents

Sign-off

West Town

Contact

HOURS

LINKS

Access & Codes — set up

Email (barnettare.com)

Payroll

Records & Files

Training & Documents

Sign-off

Manager code

West Town

Contact

HOURS

LINKS